. The private secretary : his duties and opportunities. decimal sys-tems are self-classifying; numerical and subject sys-tems are in the second group, as these systems re-quire the use of the card indexes in order to findletters or subjects in the files. The alphabetic system is founded on the assump-tion that every one who uses the files knows andcan easily remember the order and arrangement ofthe letters of the alphabet (a, b, c, d, . .). Thesystems that are based on alphabetic filing are asfollows: 1 — Direct alphabetic filing of correspondence by name 2 — Direct alphabetic filing of corres
. The private secretary : his duties and opportunities. decimal sys-tems are self-classifying; numerical and subject sys-tems are in the second group, as these systems re-quire the use of the card indexes in order to findletters or subjects in the files. The alphabetic system is founded on the assump-tion that every one who uses the files knows andcan easily remember the order and arrangement ofthe letters of the alphabet (a, b, c, d, . .). Thesystems that are based on alphabetic filing are asfollows: 1 — Direct alphabetic filing of correspondence by name 2 — Direct alphabetic filing of correspondence by subject orDirect alphabetic filing of information (otherthan that contained in letters) by subject. 3 — Geographic filing. ALPHABETIC FILING Direct alphabetic filing of correspondence by name Direct alphabetic filing of correspondence hyname is a system obtained by filing correspondencein back of guide cards having the letters of thealphabet. The first identifying letter of the part-nership or corporation name of the correspondent. Alphabetic Filing151 152 THE PRIVATE SECRETARY is taken (Standard Oil Company of New York;The Connecticut Company) or the first letter of thelast name of the individual correspondent is taken(James R. Cady). The arrangement, in otherwords, is the same as that used for the city direct-ory. In most businesses reference is likely to be madeto correspondence by the name of the writer or con-cern from which the letter came. This type of fil-ing is the one which is most commonly used by thesecretary himself to keep the correspondence of thechief and of the private office. With alphabeticfiling of correspondence by name, such reference iseasy and simple if the volume of correspondence isnot great. If the numbers of letters filed back ofeach letter of the alphabet is small, quick referenceto the folder of any correspondent is assured. Thegreat advantage of the alphabetic system is that thissystem is the simplest and easiest to operate of al
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Keywords: ., bookcentury1900, bookdecade1920, bookpublishernewyo, bookyear1921
