Message of the President of the United States, transmitting the reports of the Commission on economy and efficiency .. . al corporations, wheremodern methods have been installed for a number of years, and ex-perience has facilitated simplicity. The following outlines are intended to compare the multiplicity ofprocesses under the present system, with the simple and direct methodrecommended. They show the course taken by each of the threerepresentative classes of correspondence in the Mail and EecordDivision, and set out the various steps from the time the communi-cation is received at the depar
Message of the President of the United States, transmitting the reports of the Commission on economy and efficiency .. . al corporations, wheremodern methods have been installed for a number of years, and ex-perience has facilitated simplicity. The following outlines are intended to compare the multiplicity ofprocesses under the present system, with the simple and direct methodrecommended. They show the course taken by each of the threerepresentative classes of correspondence in the Mail and EecordDivision, and set out the various steps from the time the communi-cation is received at the department until it is dispatched to the rele-vant division. These three classes are: (1) New cases. (2) Received backs (that is to say, a reply to a communication). (3) Additionals (that is to say, another communication on the same subjectbut not a reply). BUSINESS METHODS OF OFFICE OF THE ADJUTANT GENERAL. 113 PRESENT SYSTEM. CHART SHOWING ROUTE, IN THE MAIL AND RECORD DIVISION, OF LET-TERS REQUESTING STATEMENT OF MILITARY SERVICE, AND LETTERSFROM THE STAFF DEPARTMENTS OF THE ARMY AT LARGE—NEWCASES. Explanation. Receives. Cuts envelope orwrapper. Delivers. Takes out con-tents. Examines. Attaches recordcards. Notes time. ThrovFS in box. Delivers. Examines. Distributes. Examines. Writes recordcard. Writes indexcard. Writes cross-ref-erence card. Writes duplicateindex card. Notes time. Initials. Throws in outbox. Delivers. Stamps commu-nication. Stamps recordcard. Stamps indexcard. Stamps cross-ref-erence card. Stamps duplicateindex card. Throws in outbox. Delivers. Receives. Examines. Distributes. Searches index. Writes chargecard. Throws in in-dex box. Searches priorrecord cards. Attaches priorrecord cards. Throws in outbox. Delivers. Connectingdesk. Examines. Notes file num-ber. Throws in outbox. Delivers. 72734°—H. Doc. 1252, 62-3 8 114 EEPORTS OF COMMISSION ON ECONOMY AND EFFICIENCY. PRESENT SYSTEM. CHART SHOWING ROUTE, IN THE MAIL AND RECORD DIVISION, OF
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