. The private secretary : his duties and opportunities. cted. All peculiarities,exceptions, and doubts are cross-referenced inthe index and thus become a matter of ability to find or file any paper is there-fore not dependent upon the presence of the fileclerk. The advantages of the numeric correspondencesystem are briefly: 1, that the index number locatesthe correspondence in both the active and inactive(transfer) files; 2, the danger of misfiling is mini-mized ; 3, the time that is lost in making out the in-dex card is more than offset by the time saved inrefiling the corresponden
. The private secretary : his duties and opportunities. cted. All peculiarities,exceptions, and doubts are cross-referenced inthe index and thus become a matter of ability to find or file any paper is there-fore not dependent upon the presence of the fileclerk. The advantages of the numeric correspondencesystem are briefly: 1, that the index number locatesthe correspondence in both the active and inactive(transfer) files; 2, the danger of misfiling is mini-mized ; 3, the time that is lost in making out the in-dex card is more than offset by the time saved inrefiling the correspondence; 4, the filing numbermay also be made the account number, if desired;5, filing space is saved. The numerical system of filing correspondence hasgained favor rapidly during the past few years be-cause it permits of indefinite expansion without thesacrifice of either accuracy or speed of a large concern with a complete numeric installa-tion, where the same number serves for letters, or-ders, invoices, credits and ledger accounts, the in-. L ? ,,.. - .^ ; ?„ ^m?m. NuMEEic Filing 160 FILING 161 dex proves an actual economy in operation and asaving in time not always appreciated. The plan of numbering papers from a central in-dex once for all on their arrival saves the time ofevery executive, department head, or clerk. Withall responsibility placed on one competent chieffiling clerk, less experienced assistants are neededfor merely the mechanical work. The equipment consists of individual folders num-bered consecutively. Each correspondent is as-signed a folder or a number. Guides with wide tabsin the center denote each one hundred folders. Be-tween each pair of 100 guides, intermediatemetal tab guides arranged in four rows, re-divideeach group of 100 by 20s. By this method the eyeis directed instantly to the folder w^anted. Operation of the card index system The numeric system of filing correspondence de-pends for its operation upon the card a lette
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Keywords: ., bookcentury1900, bookdecade1920, bookpublishernewyo, bookyear1921
